Anna ISD Instructional Technology

A Parent's Guide to

Google Apps for Education (GAFE)

What is Google Apps for Education?

Google Apps for Education is a suite of web-based programs providing email, word processing, spreadsheet, presentation, calendaring, online storage, research, and collaboration tools for all Anna ISD students and teachers.

How is the Anna ISD Google account different from a regular Gmail account?

Only those Google services that are applicable to an educational setting are provided in our Anna ISD Google domain. Some of the tools available in a public Google account will not be available in the AISD Google domain. 

What programs are available through Google Apps for Education?

Anna ISD's Google Apps for Education includes Drive, Docs, Sheets, Slides, Calendar, Sites, Groups and Contacts.

How will Anna ISD's Google Apps for Education be accessed?

Google Apps for Education runs on an internet domain purchased and owned by the Anna Independent School District and is intended for educational use only. As a cloud-based suite, Google Apps for Education will be available anywhere in the world via the web at: www.google.com

Will my child be able to use his/her AISD Google Account outside of school?

Yes from a Windows, Mac, or Chromebook computer with a supported browser and access to the Internet.

Does Google Apps for Education filter content?

All internet traffic in the Anna Independent School District is filtered for inappropriate content, however, there is always a chance students will be exposed to inappropriate material. While at school, staff will monitor use of Google Apps and other internet sites. Please monitor your students' use of Google Apps while off campus. At all times, whether at school or off campus, students are responsible for their adherence to AISD's Acceptable Use Agreement. 

What if I am just not comfortable with my student having a Google Account? Can I opt-out?

We want you to be involved with your student's education. To discuss how Google Apps for Education will be used at your child's school, please call your child's school. A delegate from the school will be happy to answer your questions and help you to understand your options.

If you still feel it would be best for your child to not utilize these tools, the delegate will make sure that your student's account is closed. Please keep in mind, though, that the decision to disable your child's Google Apps for Education account may effect his or her daily interaction in the classroom. While we will make every effort to accommodate any student who is not using these tools, the full impact of a lesson or project may not be felt by a student as the lesson or project may have been built around Google Apps.

What happens if students misuse their Google Accounts?

The same expectations for acceptable use of technology apply to Google Apps for Education accounts. Students who misuse their accounts will be referred to their school's administrator who will deal with any infraction on a case-by-case basis. Administrators may choose to suspend a student's account privileges entirely for a length of time appropriate for the offence. Parents/guardians will be notified should their student's account access be altered or suspended.

Privacy and Security

What types of safety and security measures are in place for Google Apps for Education?

AISD's Google Apps for Education complies with legal requirements for safety and security such as the Child Internet Protection Act (CIPA), Children's Online Privacy Protection Act (COPPA), and the Family Educational Rights and Privacy Act (FERPA). Learn more about these acts.

What about Privacy?

AISD is responsible for protecting and safeguarding the confidentiality of student information. Google Apps is governed by a detailed privacy policy and security measures. Under our Terms of Service Agreement with Google,, they are obligated to comply with FERPA regulations. Additional information about Google Apps for Education security & privacy may be found at http://www.google.com/apps/intl/en/edu/privacy.html.

What assurances has Google given AISD that they will not collect data on my student?

AISD has a signed agreement with Google based on the terms of this agreement: http://www.google.com/apps/intl/en/terms/education_terms.html Please see Section 7. AISD Google Apps for Education is compliant with the Family Educational Rights and Privacy Act (FERPA) and Children's Online Privacy Protection Act (COPPA.)

Who has access to my child’s account?

The Google Apps Terms of Service agreement with AISD contractually ensures that our institution (students, faculty, and staff) are the sole owners of their data. Google will only access content stored on Apps when an administrator from AISD grants Google explicit permission to do so. One example would be to investigate inappropriate use.

Does my child retain copyright of their creations?

The same copyright rules apply to content in Google Apps for Education that would apply to any other creation, provided the student is the sole owner.

What protection will AISD provide so that my child is not accessing inappropriate content on the web?

There are no advertisements used with Google Apps for Education. Google Apps for Education is an online collaboration tool that is accessed using a web browser and requires a login and password.

Using Google Accounts on
Home Computers

Students are assigned Google accounts by the district. This is not the same as a Gmail account, as the students don't currently have email access. When they want to log into their accounts from home, they can do so from up-to-date browsers on a Mac or PC that support Google Docs (Firefox, Safari, Internet Explorer). They do not have to download Google Chrome (although it is recommended). If the students go to drive.google.com, or classroom.google.com (if their teachers are using Google Classroom) then they will be able to log into their account to get their work. They can also download the Google Drive app on Android and iOS devices with updated operating systems. More information on supported browsers can be found here https://support.google.com/a/answer/33864?hl=en (as of 1/5/2015).

Some sites mimic things like Chrome or Internet Explorer and you end up getting a virus because you download a program from a site that looks like the official Chrome site, but is not. We recommend only downloading Chrome from the official Google Chrome page. That site can currently be found at http://www.google.com/chrome/. Since Chrome is a Google product, if you go to a google search page and type in Chrome, Google will typically take you to the correct page as the top search result.

When you download Chrome, under settings, you can add multiple accounts, with each account getting its own bookmarks, extensions, and apps. As a district, we push a number of helpful apps and extensions out to our students who log into their Chrome accounts. While it is helpful to be on Chrome, it is not required. 

Username and Password: Students use the same username and password that they set at school. 

Forgotten Passwords: Students must contact their teacher or Instructional Technology Specialist, Mindi Vandagriff, to request a password change. This can be done by email: mindi.vandargiff@annaisd.org

Transferring Files: Google Docs has options for transferring files (students can load all of their information online and not have to use a flash drive)

Upload:
  • Students can upload and store files from any program to their Anna ISD Google account.
  • Students can convert files from MS Word, Excel, and Power Point. This will allow them to edit their files.
  • Students can export their Google Docs to Microsoft Word.
  • Students who use Microsoft tools at home can either upload the files to the Anna ISD Google Drive page before they come to school or bring a flash drive with their documents to upload them at school. 
Sharing:

  • Students can share files with their teachers to post their papers electronically and not have to print the documents.
  • Students can share projects with other students to work collaboratively via the web which is a great 21st century skill.
  • Students can save all of their school files on their Anna ISD Google account so files are accessible 24/7 from the Internet (via computer or smartphone).
Google Help:
http://docs.google.com/support/?hl=en

What is a Chromebook?

A Chromebook is a very low cost Internet-dependent laptop that starts up super fast and is impervious to viruses. They’re very lightweight and powered by Google’s Chrome operating system and the only app natively stored that runs on the device is its browser. Everything else is composed of Web apps like Google Docs a part of Google Apps collection along with thousands of others apps that run while you’re connected to a network. Another unique feature to Chromebooks is that everything is saved on the Web and not on the device so it can be accessed from any computer.